What Is a Secure Data Room?

A virtual data room is a place where companies can store and share confidential documents with trusted third parties and reduces the chance that sensitive business information could be disclosed to unauthorised people. Traditionally, due diligence took place in physical rooms, but today, it occurs online in what are called virtual data rooms (VDRs).

The best VDR providers offer security-first functions that significantly reduce the costs of data breaches and the sharing of information that is not authorized. These include granular control of access to documents and access, multi-factor authentication, session timeouts, restrictions on location secure spreadsheet viewers, watermarking, screen-blocking, and encryption. All of these combine to create a robust digital fortress around the data stored and shared in a VDR which allows organizations to comply with regulations and build trust with their customers.

However, when selecting an encrypted data room it is important to be sure that the solution is actually suitable for the job and doesn’t simply enable authorized users to log in and share their files on external platforms. Many’secure’ systems claim to stop this, but the fact is that they do not – they simply secure your files on the server, before delivering them to your browser.

They depend on your browser to have an official certificate and being configured to only accept certificates from reliable sources. This doesn’t mean your VDR can’t be hacked. However it does guarantee that hackers are only able to access your encrypted files, and not your temporary ones.

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